The spreadsheet alternative that remembers what happened
A spreadsheet tracks numbers well and evidence badly. Propklar keeps the rent, the repair photos and the documents against the same property.
30 days free. No card, cancel anytime.
- €14.99
- a month for the whole account, however many units you hold
- 25
- MCP tools an AI agent can run against your own portfolio
- 30 days
- free, with no card, no setup fee and no minimum term
Excel & Google Sheets
What Excel & Google Sheets does well
A spreadsheet is free, instant and shaped exactly to how you think. For a landlord with one or two settled tenancies, a single sheet of rent received by month genuinely is enough, and no software onboarding will beat it. Spreadsheets are also the most portable format there is — nothing is ever locked in.
Propklar
Where Propklar fits
Propklar holds what a sheet cannot: a repair with the photo, the quote, the approval and the date it was fixed; an inspection with its report; a lease with its renewal date and a reminder before it passes. The numbers still export to CSV whenever you want them.
Why landlords move
What you get by moving from Excel & Google Sheets
Three things Propklar is built to do. Measure them against how your evenings currently go, not against a feature list.
- 01It remembers what a cell cannot
- The photo, the quote, the approval and the date it was fixed attach to the repair, and the repair attaches to the property it happened in.
- 02The balance keeps itself
- Expected rent comes from the lease terms, so arrears are a running figure per tenancy rather than a column you remember to update.
- 03Search that finds the document
- Leases, invoices and reports are filed against the property they belong to, so finding one is a search rather than a dig through your downloads folder.
The part nothing else on this list publishes
Ask your portfolio a question. Get an answer.
Propklar ships an MCP server with OAuth 2.1. Connect Claude, ChatGPT, Cursor or any MCP client, sign in once, and ask in plain language — then let the agent record the payment or raise the repair for you.
See how the MCP server worksYou
“Who is behind on rent this month, and by how much?”
Tool called
get_rent_overview(month: "2026-09")Your agent
Three tenancies are behind, €2,940 in total:
Weberstraße 14, Apt 3 — Familie Brandt · €1,240 · 18 days late
Gartenweg 7 — M. Okonkwo · €860 · 6 days late
Lindenallee 22, Apt 1B — S. Keller · €840 · paid in part
- Ask instead of exporting
- No CSV, no pivot table. The agent reads the live portfolio and answers in a sentence.
- It can act, not just read
- Record a payment, raise a repair, push a job to urgent. Twenty-five tools, read and write.
- You decide what it sees
- OAuth 2.1 scopes, chosen when you connect. A client never reaches further than you do, and you can revoke it in a click.
Feature by feature
Side by side, from their own pages
Every cell is a sentence rather than a tick, and their column is written from what they publish — not from what we think is missing.
| What you are comparing | Excel & Google Sheets | Propklar |
|---|---|---|
| Built for | Anyone. Most self-managing landlords start here and many never leave. | Self-managing landlords with roughly 1–50 units who want one record per property instead of a folder, a spreadsheet and a chat thread. |
| Pricing | Google Sheets is free with an account; Excel comes with Microsoft 365 or a standalone licence. | One price per account, not per unit: €8.99/month up to 5 units, €14.99/month for unlimited units. 30 days free, no card, cancel anytime. |
| Operating cost statements | Whatever you build. The arithmetic is easy; the compliant statement layout, deadlines and apportionment rules are on you. | Propklar keeps the records a Betriebskostenabrechnung is built from — the Kaltmiete/Nebenkosten split, costs per property, receipts and meter-relevant documents — but does not generate the statement itself. |
| Rent and arrears | A column per month works well and takes minutes to set up. Running balances and reminders are manual. | Expected rent is derived from the lease terms, with a running balance per tenancy and automated email reminders on the Pro plan. Propklar records payments; it does not collect them. |
| Repairs and evidence | Photos, quotes and approvals normally end up in email, a phone gallery or a chat thread rather than the sheet. | Repairs run from request to resolution with photos, approvals and an activity log, so a property carries a repair history rather than a chat thread. |
| AI and API access | Both offer built-in AI assistance over the sheet’s contents. | A built-in MCP server with OAuth 2.1, so Claude and other AI agents can read your portfolio and answer questions about it directly. |
| Your data | Fully portable and under your control. Backups, versioning and access are whatever you set up. | Hosted in the EU and GDPR-compliant, with CSV export on every plan. |
- Built for
- Excel & Google SheetsAnyone. Most self-managing landlords start here and many never leave.PropklarSelf-managing landlords with roughly 1–50 units who want one record per property instead of a folder, a spreadsheet and a chat thread.
- Pricing
- Excel & Google SheetsGoogle Sheets is free with an account; Excel comes with Microsoft 365 or a standalone licence.PropklarOne price per account, not per unit: €8.99/month up to 5 units, €14.99/month for unlimited units. 30 days free, no card, cancel anytime.
- Operating cost statements
- Excel & Google SheetsWhatever you build. The arithmetic is easy; the compliant statement layout, deadlines and apportionment rules are on you.PropklarPropklar keeps the records a Betriebskostenabrechnung is built from — the Kaltmiete/Nebenkosten split, costs per property, receipts and meter-relevant documents — but does not generate the statement itself.
- Rent and arrears
- Excel & Google SheetsA column per month works well and takes minutes to set up. Running balances and reminders are manual.PropklarExpected rent is derived from the lease terms, with a running balance per tenancy and automated email reminders on the Pro plan. Propklar records payments; it does not collect them.
- Repairs and evidence
- Excel & Google SheetsPhotos, quotes and approvals normally end up in email, a phone gallery or a chat thread rather than the sheet.PropklarRepairs run from request to resolution with photos, approvals and an activity log, so a property carries a repair history rather than a chat thread.
- AI and API access
- Excel & Google SheetsBoth offer built-in AI assistance over the sheet’s contents.PropklarA built-in MCP server with OAuth 2.1, so Claude and other AI agents can read your portfolio and answer questions about it directly.
- Your data
- Excel & Google SheetsFully portable and under your control. Backups, versioning and access are whatever you set up.PropklarHosted in the EU and GDPR-compliant, with CSV export on every plan.
Excel and Google Sheets are trademarks of Microsoft and Google respectively. Propklar is not affiliated with either company.
When Excel & Google Sheets is the better choice
If you have one or two quiet tenancies and your sheet is not causing you problems, keep it. Paying for software to solve a problem you do not have is a bad trade, and a spreadsheet you understand beats a tool you do not.
Switching
Moving to Propklar
Export your sheet to CSV, then add properties, units and current leases in Propklar and start recording forward. Most landlords do not backfill history; they keep the old sheet as an archive and let the new record build from today.
Send us the spreadsheet — we will do the typing
Have an Excel sheet, a CSV, or an export from your current tool? Send it over and we will set your properties, units and leases up for you, usually within a working day. It costs nothing, it works during the free trial, and if you would rather type it yourself we will stay on the line while you do.
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